Coordinating Administrative Assistant (Back Office) | 1,0 FTE

Omschrijving organisatie

We bieden met SILFO openbaar en algemeen bijzonder onderwijs, met onze scholen voor primair en voortgezet onderwijs. Daarbij richten we ons ook op het verzorgen van internationaal onderwijs.
In het onderwijs wordt aandacht geschonken aan persoonsvorming door kennis opdoen en leren, maar zeker ook door competenties te ontwikkelen en door dóen. De aandacht voor persoonlijke, sociale en culturele ontwikkeling kenmerkt ons onderwijs. Goed onderwijs en je thuis voelen is dus de basis van SILFO, waar je gestimuleerd wordt je talenten te ontdekken en te ontwikkelen.

Functieomschrijving

What can you expect from us?

• You will receive a contract for the school year 2025–2026, with no probation period;
• Salary placement in scale 5 according to the CAO VO (minimum €2,439 – maximum €3,262 based on a full-time position);
• Excellent benefit conditions including 8.33% year-end bonus, training opportunities, ABP Pension and various voluntary participation in collective insurances;
• An opportunity to join a very well established IB world school which serves students with over more than 55 different nationalities;
• Friendly and supportive staff, and wonderful students who are eager to learn.

This is what we ask of you

• Excellent command of English, minimum C1 level (spoken and written);
• Dutch language skills are an advantage, but not required;
• Strong administrative and organizational skills with attention to detail;
• Proficiency in administrative computer programmes (Google Workspace, financial systems, etc.);
• Ability to prepare financial data and support processes for invoicing and payments;
• Skills in drafting, editing, formatting, and translating documents;
• Excellent communication skills, both in person and by phone;
• Ability to support colleagues, trainees, and new staff in administrative matters;
• Understanding of and empathy for the international school environment and the processes new teachers, parents, and students experience.

Where will you work?

The International School Eindhoven provides a caring and challenging environment where the students develop their unique skills and knowledge. We aim to create independent learners, global mindsets and world citizens who continue to develop curiosity in learning so that students have the strategies to be able to become a lifelong learner! The diversity of our student and staff body fosters mutual respect as we encourage, embrace and celebrate this diversity within our international curriculum.

The International School Eindhoven (ISE) is part of the Stichting Internationaal Lokaal en Funderend Onderwijs (SILFO). With 6 schools offering both primary and secondary education, including international programs, we are a foundation with a wide range of opportunities. We aim to create an inspiring learning environment where our students are always at the centre!

The job

As a Coordinating Administrative Assistant, you will play a vital role in supporting the administrative, financial, and organizational processes of the International School Eindhoven (ISE). You ensure smooth operations in the back office by handling correspondence, supporting financial administration, arranging travel and events, managing files and records, and providing professional support to staff and parents. You will also assist in the recruitment process, support teachers in practical matters, and be the first point of contact for parents and guardians for payment and invoicing queries. Your role combines administrative support, secretarial work, and financial administration. You will work independently within the guidelines of the school’s policies and procedures and report directly to the Leader of Administration.