Coordinating Administrative Assistant (Back Office) | 1,0 FTE

Omschrijving organisatie

'More than a school' The International School Eindhoven serves the expatriate community and Dutch and non- Dutch families arriving or moving overseas. We are a centre for the expatriate and Dutch community and provide support for families and education for children. The ISE Campus is an establishment that welcomes and invites the local community to share the international experience.
The ISE mission is to educate resilient, confident, self-motivated and creative students, who are internationally minded and accepting of individual differences, and who will be inspired to develop their learning and acheive their potential. The school vision is of a purposeful and focused learning community based on respect where all are engaged in a co-operative, challenging and enjoyable learning experience. We aim to provide a caring, supportive and positive environment where students, staff and parents feel valued, and safe.
We challenge and support students from a wide range of national, cultural, linguistic and educational backgrounds to achieve personal excellence whilst developing as independent learners. We want to become an exceptional educational provision for international education, in all aspects of its functioning and including technological, sporting and cultural activities, recognized as such locally, within Europe and worldwide. It’s our aim to meet the accreditation requirements of national and international accrediting bodies.

Functieomschrijving

What can you expect from us?

• You will receive a contract for the school year 2025–2026, with no probation period;
• Salary placement in scale 5 according to the CAO VO (minimum €2,439 – maximum €3,262 based on a full-time position);
• Excellent benefit conditions including 8.33% year-end bonus, training opportunities, ABP Pension and various voluntary participation in collective insurances;
• An opportunity to join a very well established IB world school which serves students with over more than 55 different nationalities;
• Friendly and supportive staff, and wonderful students who are eager to learn.

This is what we ask of you

• Excellent command of English, minimum C1 level (spoken and written);
• Dutch language skills are an advantage, but not required;
• Strong administrative and organizational skills with attention to detail;
• Proficiency in administrative computer programmes (Google Workspace, financial systems, etc.);
• Ability to prepare financial data and support processes for invoicing and payments;
• Skills in drafting, editing, formatting, and translating documents;
• Excellent communication skills, both in person and by phone;
• Ability to support colleagues, trainees, and new staff in administrative matters;
• Understanding of and empathy for the international school environment and the processes new teachers, parents, and students experience.

Where will you work?

The International School Eindhoven provides a caring and challenging environment where the students develop their unique skills and knowledge. We aim to create independent learners, global mindsets and world citizens who continue to develop curiosity in learning so that students have the strategies to be able to become a lifelong learner! The diversity of our student and staff body fosters mutual respect as we encourage, embrace and celebrate this diversity within our international curriculum.

The International School Eindhoven (ISE) is part of the Stichting Internationaal Lokaal en Funderend Onderwijs (SILFO). With 6 schools offering both primary and secondary education, including international programs, we are a foundation with a wide range of opportunities. We aim to create an inspiring learning environment where our students are always at the centre!

The job

As a Coordinating Administrative Assistant, you will play a vital role in supporting the administrative, financial, and organizational processes of the International School Eindhoven (ISE). You ensure smooth operations in the back office by handling correspondence, supporting financial administration, arranging travel and events, managing files and records, and providing professional support to staff and parents. You will also assist in the recruitment process, support teachers in practical matters, and be the first point of contact for parents and guardians for payment and invoicing queries. Your role combines administrative support, secretarial work, and financial administration. You will work independently within the guidelines of the school’s policies and procedures and report directly to the Leader of Administration.